Human Resources Assistant

The Modesto Irrigation District is currently recruiting to fill one regular full-time vacancy in the Human Resources Division. This position will serve as the administrative assistant to the Human Resources Manager and will perform varied and specialized administrative and technical duties in support of Division staff and District human resource confidential programs, including but not limited to: employee and labor relations, recruitment and selection, benefits, retirement, workers' compensation, training and professional development, and other employee programs.

Any Qualified Individual May Apply. This is a non-exempt position and is Unrepresented Management and Confidential. The list established as a result of this recruitment may be used to fill other Human Resources Assistant vacancies within the District that may occur through July 23, 2027.

DISTINGUISHING CHARACTERISTICS
This is a journey level class and is responsible for the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new, unusual or unique situations arise and are fully aware of the operating procedures and policies within the work unit.

• Serve as primary contact and resource for internal and external customers; screen calls, visitors, and mail; respond to complaints and requests for information and assistance; explain regulations, procedures, and policies; in response to inquiries, research and gather information to provide accurate answers; ensure follow up to unanswered inquiries.
• Provide administrative support to Division staff including but not limited to coordinating meetings; maintaining calendars; coordinating travel arrangements; setting up and maintaining files; monitoring and ordering supplies; organizing, composing, typing, and distributing a variety of documents, including those of a sensitive and confidential nature.
• Organize and coordinate administrative and logistical activities associated with Division programs including but not limited to employee events, test administration, open enrollment, training, etc.
• Assist in the administration of Division budget; compile budget reports; monitor and classify expenditures; track and reconcile bills; research and resolve discrepancies.
• Coordinate and maintain the Division’s central file system.
• Ensure payment of expenses for general Human Resources administration including but not limited to expenses incurred from recruitments, employee professional and development fees, and temporary agency fees.
• Ensure District official bulletin boards contain current information related to human resource programs and activities.
• Efficiently operate standard office equipment including personal computers which utilize various software.
• Maintain confidentiality.
• Build and maintain positive work relationships with coworkers, other District employees, and the public using principles of good customer service.

Any combination of education, experience, knowledge and abilities may satisfy the necessary minimum qualifications. A typical way to obtain the education, experience, knowledge and abilities would be:

Education:
High school diploma or equivalent. College coursework in Human Resources desirable.

Experience:
Three (3) years of increasingly responsible administrative support experience including experience providing administrative support to a manager and working knowledge of human resources procedures and human resources information systems. Demonstrated experience working in a confidential environment preferred.

Knowledge and Abilities:

• Ability to operate and use modern office equipment including computers and applicable software, including human resource information systems, at an intermediate to advanced level.
• Knowledge of Human Resources practices and principles. 
• Knowledge of principles and procedures of effective record-keeping.
• Ability to maintain files and records. 
• Ability to communicate effectively both orally and in writing. 
• Knowledge of principles of business communication including business letter and report writing; ability to compose correspondence from drafts; English usage, spelling, vocabulary, grammar, and punctuation.
• Knowledge of principles of budget monitoring. 
• Ability to effectively handle sensitive and confidential information. 
• Ability to learn, interpret, and apply administrative and Division policies and procedures.
• Ability to interpret rules, regulations and follow instructions; analyze data and situations; identify problems; draw valid conclusions and adopt effective courses of action. 
• Ability to schedule and coordinate tasks/projects; meet deadlines; adapt to changing priorities.
• Ability to work cooperatively with others.
• Ability to provide courteous, timely and efficient customer service to internal and external customers; respond to requests and inquiries from internal and external customers. 
• Knowledge of safe work practices.