Administrative Services Coordinator

We begin with dreams. Dreams drive our motivation. Dreams are our future. The world's dreams, people's dreams, our dreams. Our passion creates ideas that make dreams come alive. Technology and products that were only dreams become reality.

All for dreams. Dreams challenge and the Nidec-Group will continue to meet the challenge. For the world's and people's tomorrows; the world's first, the world's best technologies and products; we will continue our part in creating a better society.

Job Summary

Job Description Summary
Nidec is the world's No.1 comprehensive motor manufacturer handling "everything that spins and moves", miniature to gigantic. Nidec is a global enterprise comprised of over 300 subsidiaries/affiliates. We are a leading manufacturer of commercial motors, industrial motors, appliance motors, and controls. Nidec motors can be found in products that range from cell phones, computers and home appliances to industrial and mining equipment – and everything in between. Our product line features a full line of high efficiency motors for industrial applications in water treatment, mining, oil and gas, and power generation, and for commercial applications such as pool and spa, condensers, cooling towers and large refrigeration units.

From keeping us comfortable in our homes to pumping clean water to making our cars more safe, electric motors are an indispensable part of our daily lives. At Nidec, our employees are on the forefront of developing new motor technologies. As we move deeper into the age of robotics, the impact of motors will only increase.

With over 140,000 employees stationed worldwide, Nidec continues to be a unique organization, and each location maintains its individual personality.

Job Description

Position Summary 

The Administrative Services Coordinator supports the efficient day‑to‑day operations of the office by providing administrative, logistical, and front‑facing support. This role ensures a welcoming and well‑organized workplace by coordinating office services, assisting visitors, managing supplies and deliveries, supporting travel arrangements, and handling general administrative tasks. The position plays a key role in maintaining a professional and smooth office environment for employees, leadership, and visitors. 

Essential Duties and Responsibilities: 

• Assist with the daily operations of the office to ensure a smooth, organized, and efficient workplace 

• Greet and assist visitors, manage sign‑in processes, and coordinate visitor access 

• Create and distribute visitor and employee badges as needed 

• Order, stock, and maintain office supplies; monitor inventory levels and place replenishment orders 

• Coordinate lunch orders and refreshments for meetings, trainings, and company events 

• Support meeting logistics, including room setup and coordination as needed 

• Serve as a point of contact for office‑related inquiries and administrative support 

• Maintain orderly common areas and assist with general office organization 

• Partner with internal teams such as HR, Facilities, or Operations to support administrative needs 

• Incident Command  

• Perform other administrative or clerical duties as assigned 

Qualifications: 

• Associate’s degree or additional administrative training 

• 5+ years of experience in an administrative, office support, or customer‑facing role 

• Strong organizational and time‑management skills with attention to detail 

• Professional and friendly demeanor with excellent customer service skills 

• Ability to manage multiple tasks and adjust priorities in a fast‑paced environment 

• Proficiency in Microsoft Office applications 

• Effective verbal and written communication skills 

• Experience supporting office operations in a corporate or professional environment 

• Familiarity with travel booking tools and office procurement processes 

• Experience working with visitors, vendors, or delivery services 

Physical Requirements: 

• Ability to sit, stand, and move throughout the office during the workday 

• Ability to lift and carry office supplies or packages up to [e.g., 25 pounds] 

• Ability to operate standard office equipment 

Work Environment: 

• Typical office environment with frequent interaction with employees and visitors 

• May require flexibility to support meetings, events, or special office activities 

Additional Job Details

Support & Production – S3

Organizational Impact
• Works to deliver day-to-day objectives with direct impact on achievement of results for the team
• Work consists of tasks that are occasionally not routine
• Works independently under moderate supervision
• May be required to apply discretion within broad operational boundaries and procedures
Communication & Influence
• Communicates with contacts typically within the team on matters that involve obtaining or providing information on matters of moderate importance to the team
• Explains practices, procedures, and policies in order to reach agreement
Innovation & Complexity
• Responsible for making minor changes in systems and processes to solve problems or improve effectiveness of team
• May propose solutions to problems for manager review
• Daily challenges are difficult but not complex, and may require some analysis to understand and resolve
Leadership & Talent Management
• Responsible for providing guidance, coaching, and training to other employees within team
Knowledge & Experience
• Requires broad knowledge of operational systems and practices typically obtained through work experience or education
• Requires a minimum of 5 years of experience. May require vocational or technical education

Equal Employment Opportunity and Affirmative Action at Nidec
Nidec is an Equal Employment Opportunity (EEO) and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants receive consideration for employment without regard to their age, gender, gender identity, sexual orientation, race, color, genetic information, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law. For more information regarding your (EEO) rights as an applicant, please visit the following website: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

Work Shift Schedule

No Soliciting

Nidec will not accept unsolicited resumes from individual recruiters or third party recruiting agencies in response to Nidec job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers. Pre-approval from the Nidec Talent Acquisition team is required before any external candidate can be submitted and such candidate must be submitted to the Nidec Talent Acquisition team.