- Location
- IN - Gurugram, India
- Workplace
- Hybrid
- Type
- Full-time
- Department
- Administration
- Seniority
- Director
- Source
- Workday
Description
Location: Gurgaon, Haryana, India (Hybrid)
We are seeking a highly organized and proactive Executive Assistant to provide strategic executive and administrative support to the VP, RBU Head APAC. In this role, you will manage executive priorities, coordinate meetings and communications, support leadership activities, and ensure the smooth operation of executive office functions.
Working closely with senior leaders, internal stakeholders, and external partners, you will act as a trusted partner to the RBU Head APAC while maintaining the highest levels of professionalism, discretion, and confidentiality. In addition, you will support office administration activities and contribute to creating an efficient and collaborative working environment.
What you will get
Opportunity to work directly with senior leadership and gain exposure to strategic business initiatives across the APAC region.
A dynamic and diverse multinational work environment that encourages collaboration and professional growth.
Ownership of executive office management, administration, and stakeholder coordination activities.
Exposure to cross-functional leadership teams and business operations across multiple geographies.
A role that combines executive support, event management, office administration, and stakeholder engagement.
What you will do
Manage and coordinate the RBU Head APAC’s calendar, appointments, and daily schedules to ensure efficient prioritization of activities.
Coordinate meetings and communications with internal and external stakeholders, ensuring timely responses and effective follow-up actions.
Handle confidential business matters with discretion, professionalism, and sound judgment.
Prepare presentations, reports, meeting materials, and executive correspondence to support leadership decision-making.
Organize, attend, and document executive meetings, including tracking action items and distributing meeting minutes.
Review, summarize, and prepare background information from reports and business documents as required.
Plan and execute executive events, leadership meetings, and business engagements from inception through completion.
What we are looking for
Proven experience providing executive-level administrative support to senior leaders in a fast-paced corporate environment.
Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
Demonstrated ability to handle sensitive and confidential information with absolute discretion.
Excellent communication and stakeholder management skills, with the ability to interact effectively at all organizational levels.
Experience coordinating executive meetings, events, travel arrangements, and office administration activities.
Strong proficiency in Microsoft Office applications, particularly Outlook, PowerPoint, Word, and Excel.
Ability to work independently with minimal supervision while maintaining a high level of accuracy and attention to detail.
About Lonza
At Lonza, our people are our greatest strength. With 30+ sites across five continents, our globally connected teams work together every day to manufacture the medicines of tomorrow. Our core values of Collaboration, Accountability, Excellence, Passion and Integrity reflect who we are and how we work together. Everyone’s ideas, big or small, have the potential to improve millions of lives, and that’s the kind of work we want you to be part of.
Innovation thrives when people from all backgrounds bring their unique perspectives to the table. At Lonza, we value diversity and are committed to creating an inclusive environment for all employees. If you’re ready to help turn our customers’ breakthrough ideas into viable therapies, we look forward to welcoming you on board.
Ready to shape the future of life sciences? Apply now.
