Financial Specialist II

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

University Staff

Employment Type:

Terminal (Fixed Term)

Job Profile:

Financial Specialist II

Job Summary:

This Financial Specialist II will process electronic and paper invoices, log checks, run daily reports while helping create supplier records and the ongoing maintenance of existing suppliers utilized by all campuses in the UW System. The supplier file, within Workday and ShopUW+ supplier modules, requires a high level of independent decision making to ensure all business rules are enforced. The supplier file requires adherence to a complex set of rules to ensure all necessary information is properly collected, verified, and entered for use in purchase order creation, vouchering, payment handling and routing. Accuracy and attention to detail are critical to this position to minimize risk and ensure data integrity. This position will be on site 5 days a week. This is a 2-year terminal appointment with the possibility of being extended or converted to an ongoing appointment based on need and/or funding.

Key Job Responsibilities:

• Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies

• Audits or reconciles original purchase documents with payments

• Creates general reporting for transactions

• Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials

• Reviews transaction processing internal controls and recommends policies and procedures

• Answers advanced fiscal questions and provides information based on set materials and standards to various audiences

• Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit

• Sorting, opening, and scanning of mail and processing of daily checks

• Reallocates expenses to appropriate funding strings

Department:

Division of Business Services, Disbursements

Compensation:

The anticipated starting hourly rate for the position is $25/hour (but is negotiable based on experience and qualifications)

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Please review the summary of benefits for more information.

Required Qualifications:

-Proficiency in Excel and ability to create complex spreadsheets and reports

-Knowledge of accounts payable procedures and basic accounting principles

Preferred Qualifications:

-Knowledge of generally accepted office procedures and practices
-Knowledge of Workday accounting software
-Knowledge of other accounting software

Education:

Required: Associate's Degree or 2 years of work experience

How to Apply:

We are eager to learn more about how your experience and passion may align with this position. To begin the application process, click the "apply now" button. You will be prompted to upload the following documents:
- Resume, Letter of Qualifications (cover letter)

Please note when applying, there will be only one attachment field. You must upload all your documents in the attachment field. Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. Applications submitted without a cover letter may still be considered, but a cover letter is required to guarantee consideration.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants.

The application deadline is 11:59pm on August 23, 2026.

Contact Information:

Eva Armour-Esser, HR Generalist, [email protected]

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.