Administrative Assistant - BD

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The Proposal Development Assistant provides administrative and organizational support to the Chief Growth Officer and the broader business development/proposal function. This role is responsible for maintaining proposal-related SharePoint sites and archived proposal libraries, and for supporting the buildout of a proposal data enclave intended to support future AI-assisted proposal development. The position also handles general office administration tasks as directed by the Chief Growth Officer.

Key Responsibilities

• Organize, maintain, and update proposal-related SharePoint sites, ensuring content is current, well-structured, and easy to navigate
• Manage archived proposal libraries, including filing, tagging, and retrieval of historical proposal materials
• Support the development of a proposal data enclave, including assisting with data organization and structuring in preparation for future AI proposal development tools
• Assist with general office administration tasks as assigned by the Chief Growth Officer
• Maintain confidentiality and data integrity across proposal archives and systems

Qualifications

• High school diploma or equivalent required; no bachelor's degree required
• Prior experience with SharePoint or similar document management systems preferred
• Strong organizational skills and attention to detail
• Comfortable working with large volumes of files and data
• Ability to follow direction and manage competing priorities
• Basic familiarity with Microsoft Office Suite (Word, Excel, Outlook)
• Interest in or familiarity with AI tools/data organization is a plus, but not required

Acuity International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, age, disability, or protected veteran status.

For OFCCP compliance, the taxable entity associated with this job posting is:

Acuity-CHS, LLC