Accounting Clerk

Description

This is a FT hourly, daytime position, working Monday - Friday. The Accounting Clerk completes the accounts payable activities for designated internal customers including but not limited to the areas of paying vendor bills, processing employee reimbursement checks, maintaining PO system and compliance with applicable laws. Also performs front office duties, answering phones, transferring calls, taking messages, greeting visitors.

Essential Functions and Responsibilities:

1. Use current accounts payable software to process vendor payments and employee reimbursement checks and other payments as necessary.
2. Maintaining all accounts payable records, files, etc. and information management. This would include but is not limited to: storage of records or payments, maintaining current PO systems, and other tasks associated with accounts payable.
3. Monitor credit card billings and collect receipts from employees, prepare monthly statement for Controller and EE review. 
4. Work with Controller to resolve account payable issues and general ledger determinations.
5. Align with Controller on any issues regarding accounts payable or other associated tasks, including collections that may require input or guidance.
6. Receive and review monthly statements from vendors and locate missing invoices.
7. Receive customer paper checks, bank scan and make deposits as needed.
8. Perform reception duties, including answer phones, take messages, transfer calls, greet visitors, providing a friendly and professional first impression.

Evaluation Factors:

Skill

-Must have knowledge of accounts payable function including accounts payable software, general ledger codes, vendors and information management.

-Must learn the reception desk responsibilities, including phone system.

-Must have knowledge of all accounts payable related laws and regulations.

-Requires the ability to communicate well in both written and verbal formats with individuals in various position levels and of diverse backgrounds.

-Must have strong computer skills with MS Office products.

-Must be service oriented to meet/exceed Engledow’s needs.

-Organizational skills are necessary to manage payable process.

-Must have the ability to adapt to change quickly.

-Must be personable and be able to communicate effectively interpersonally

Requirements

An associate’s degree in business or a bachelor’s degree in a related field is desired.

-Minimum two (2) years in an administrative position is desired.

-Clerical experience (2) years is desired.

-Landscape industry experience is a plus.

-Bilingual is a plus.