Management Analyst

AT-A-GLANCE POSITION INFORMATION:

• Type of position: Full-time, Represented, 100% Management position
• Location:  Administrative Services Division
• Salary:  $7,638.77 - $9,749.22 monthly
• Only the first 50 applications will be accepted. 

The City of Artesia seeks to hire a Management Analyst with a unique blend of expertise in public information dissemination, including graphic design, to join our team. The ideal candidate will possess strong writing and analytical skills, as well as the ability to work independently, to enhance the city's communication strategies and visual representation.
 
If you are a dedicated professional with experience in report writing and public presentation, and are eager to contribute to the vibrant community of Artesia, we invite you to apply for this exciting opportunity!
 

To access the full job description, please click here. 

The City of Artesia offers a competitive benefits package, including a hybrid/remote work option, a 9/80 work schedule, and an Employer-sponsored health reimbursement account of $800 annually. Please click the BENEFITS tab to view more information. DUTIES AND RESPONSIBILITIES : (include but are not limited to the list below):
The City, at its discretion, may add, modify, change or rescind work assignments as needed.  

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities.  Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

 

• Researches information by identifying, locating and extracting relevant data and information (e.g., by reading, collecting, downloading, interviewing) from varied sources (e.g., Internet search engines, library materials, government and technical reports, knowledgeable individuals) in order to obtain sufficient, valid and reliable data for analysis and decision-making purposes. E
• Analyzes operating, business and administrative procedures to identify the most efficient methods of accomplishing work, such as cost analysis, inventory management, fleet or equipment management, information flow, communications, and organizational change, for example.  E
• Prepares and presents comprehensive technical, administrative, statistical and financial analytical reports; makes recommendations on operating, business and administrative procedures, including policies, functions, structure, workloads, expense controls, and record keeping procedures involving forms and documents; prepares reports in a highly confidential manner that present and interpret data, identify alternatives, present and justify conclusions, make forecasts, and offer recommendations based on data summaries and other findings.  E
• Participates in the budget development and administration for assigned area of responsibility; analyzes proposed capital, operating, and maintenance of expenditures based on services to be rendered; prepares reports and conducts analysis related to impact of budgetary decisions; prepares financial forecasts; tracks and monitors budget expenditures; reviews expenditures, revenues, staffing and operations of departments against approved budget items.  E
• Performs operational effectiveness reviews to ensure resources are optimized and systems are functioning as designed.  E
• Performs the full range of duties involved in researching, negotiating, and monitoring assigned contracts and agreements; ensures work is performed in compliance with contracts and agreements.  E
• Prepares a variety of documents (e.g., reports, business correspondence, memoranda, presentations, calendars, project management schedules, task lists, procedure manuals, handbooks) adapting formats suitable to the purpose and using relevant software programs (e.g., spreadsheets, data bases, word processing, desktop publishing, presentation) in order to effectively communicate information to various audiences.  E
• Ensures that assigned program/project activities and services comply with relevant federal, state, and local laws, policies, and regulations; researches laws, grants and other regulatory requirements governing governmental operations; studies statutory requirements relating to operations and recommends most effective means of compliance.  E
• Research, identify, apply for and manage grants.  E
• Attends meetings on behalf of the City when assigned; interacts with a variety of individuals (e.g., vendors, managers, representatives of external agencies/organizations) when participating in meetings, mediating disputes, making presentations; provides advice and/or consultation services, etc. in order to communicate information, share ideas, present recommended solutions, gain agreement and coordinate activities.  E
• Plans, organizes, coordinates, promotes, and facilitates City activities, services, and events as assigned; schedules and maintains communication with speakers, performers, vendors, and participants; coordinates and monitors event timelines; reviews and analyzes evaluations; assists in preparing a variety of publications, materials, and programs for activities, services, and events.  E
• Coordinates assigned services and program/project activities with those of other City programs, functions, departments and staff, boards, committees, and task forces as well as external agencies, groups, and the general public to ensure effective cooperation consistent with optimal efficiency, effectiveness, and economy; coordinates data, resources, and work products as necessary and upon request in support of a productive and positive working environment.  E
• Performs other duties as assigned.

Note: At the end of some of the duty statements there is an italicized E which identifies essential duties required of the classification. This is strictly for use in compliance with the Americans with Disabilities Act. 

MINIMUM REQUIREMENTS
Any other combination of training and/or experience that could likely provide the desired skills, knowledge and abilities may be considered. A typical way to obtain the required qualifications would be:
 
Option 1
A Bachelor's degree from an accredited college or university -AND- Two years of progressively responsible experience performing administrative analytical analysis that involved budget or operational analysis, researching, analyzing and synthesizing data, as well as recommending solutions to problems related to administrative or program support functional areas.  Degree in Business or a related field is preferred. 

Option 2
A Master's degree or higher from an accredited college or university in Business Administration, Public Administration or a related field.

Option 3
Four years of progressively responsible experience performing administrative analytical analysis which involved budget or operational analysis, researching, analyzing and synthesizing data, as well as recommending solutions to problems related to administrative or program support functional areas. 

REQUIRED LICENSES AND/OR CERTIFICATES

Possession of a valid Class “C,” California Driver’s License is required. An incumbent is required to possess a valid Driver’s License and maintain an acceptable driving record.

PRE-EMPLOYMENT:
All employment offers are contingent upon successful completion of both a pre-employment physical exam, including a drug/alcohol test, and a criminal background investigation, which involves fingerprinting (A felony or misdemeanor conviction may disqualify the applicant from City employment).
 
PROBATIONARY PERIOD:
The position has a 365 day probationary period in accordance with the employee handbook.

APPLICATION & EXAMINATION PROCEDURES:

The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant's training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process.  Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations. The eligibility list for this classification will remain in effect for a period of 6 months.

Tentative Recruitment Examination Processes are Planned as Follows:

Written Performance Examination an/or Oral Interviews: TBD

Application Process: 
Please submit your online application through the City of Artesia website. If you do not meet the minimum qualifications as stated, you are required to upload and attach a request for equivalency consideration statement to your application.

***If the position requires transcripts, you are required to attach this document to your application at the time of submission.

***A complete application is required for consideration. Please be advised that incomplete applications will be rejected.

***If a reasonable accommodation is required, you are required to contact the Human Resources Manager a minimum of two days prior to the closing date for the position. You may contact the Human Resources Office at [email protected].