Assistant/Deputy Manager - Finance

Introduction

Join us at AIT, where we believe every day presents an opportunity to make a global impact! We’re problem solvers, driven by our curiosity and creativity, in endless pursuit of solutions for our customers. Together, we champion the strength of our global teams. And, as trusted advisors, we go above and beyond, working together in a supportive and collaborative environment to ensure customer satisfaction.  Through the company's continued growth, we challenge ourselves to be better, continuously learning and growing in our dynamic environment. Helping others is at the core of our culture, join us in finding fulfillment by giving back to our local communities as the united team that is AIT.  Find out what our people deliver.® means when you come move the world with us!  Hear directly from our teammates at AIT Worldwide Logistics and make us the next stop on your career journey.

Overview

This role is responsible for overseeing the daily financial operations of the freight forwarding business, ensuring accurate accounting, cash flow management, profitability reporting, statutory compliance, and effective credit control. The role supports operational and commercial teams by providing financial insights and maintaining strong internal controls. 

Responsibilities

Financial Operations & Accounting

• Supervise Accounts Receivable (AR), Accounts Payable (AP), General Ledger, and Bank Reconciliations.
• Ensure timely and accurate recording of revenue, costs, accruals, and provisions.
• Review freight, customs brokerage, warehousing, and logistics transactions for accounting accuracy.
• Monitor monthly closing activities and ensure adherence to reporting deadlines.
• Maintain accurate financial records and supporting documentation.
• Daily petty cash management

Credit Control & Collections

• Monitor customer credit limits and payment terms.
• Review aging reports and drive collection of overdue invoices.
• Coordinate with sales and operations teams to resolve billing disputes.
• Recommend credit holds, credit extensions, and risk mitigation measures. 

Cash Flow & Treasury

• Prepare weekly and monthly cash flow forecasts.
• Monitor bank balances and working capital requirements.
• Manage supplier payment schedules and approval processes.
• Oversee intercompany transactions and reconciliations. 

Financial Reporting

• Prepare monthly management reports including:
  • Revenue and Gross Profit Analysis
  • Branch/Business Unit Profitability
  • Customer Profitability Reports
  • Cash Flow Reports
  • KPI Dashboards
• Assist in preparation of annual budgets and periodic forecasts.
• Analyze financial variances and recommend corrective actions. 

Compliance & Audit

• Ensure compliance with IFRS, local tax regulations, VAT requirements, and corporate policies.
• Coordinate internal and external audits.
• Maintain documentation required for statutory and tax audits.
• Monitor adherence to company financial controls and approval matrices. 

Cost Control

• Review freight cost accruals and carrier invoices.
• Verify profitability of shipments and customer accounts.
• Monitor job costing accuracy across Air Freight, Ocean Freight, Customs Brokerage, and Warehousing.
• Identify margin leakage and process improvement opportunities.

Leadership

• Supervise finance executives and accountants.
• Allocate work and monitor performance.
• Train staff on financial procedures and ERP systems.
• Support continuous improvement initiatives within the finance function.

Qualifications

• Bachelor's or Master's Degree in Accounting, Finance, or Commerce.
• Professional qualification preferred (ACCA, CPA, CMA, CA).
• 5–8 years of finance experience, preferably in freight forwarding, logistics, shipping, or supply chain industries.
• 2-3 years of supervisory or people‑management experience
• Strong knowledge of freight forwarding operations, job costing, and profitability analysis.
• Experience with ERP systems and advanced Excel reporting.
• Advanced Excel reporting skills.
• System proficiency preffered, including SAP Success Factors, CargoWise or similar platforms
• Effective coordination and stakeholder management skills.
• Ability to work within defined strategies while contributing practical, execution‑focused insights.
• Strong communication, negotiation, and problem‑solving skills

About AIT Worldwide

AIT Worldwide Logistics is a global freight forwarder that helps its customers grow by expanding access to markets all over the world where they can sell and/or procure raw materials, components, and finished goods. For more than 40 years, the America’s-based supply chain solutions leader has relied on a consultative approach to build a global network and trusted partnerships in nearly every industry, including aerospace, automotive, consumer retail, food, government, healthcare, high-tech, industrial and life sciences. Backed by scalable, user-friendly technology, AIT’s flexible business model customizes door-to-door deliveries via sea, air, ground, and rail—on time and on budget. With expert teammates staffing more than 100 worldwide locations in Asia, Europe, India, and North America, AIT’s full-service options also include customs clearance, warehouse management and white glove services.  Learn more about AIT Worldwide Logistics, our culture and core values in action here.  

 

AIT Worldwide Logistics is an Equal Opportunity Employer – M/F/Veterans/Disabled.  If you are unable to apply online due to a disability, contact Human Resources at 630-766-8300 ext 5218.

What AIT Can Offer You

In addition to base compensation, AIT offers a growing suite of competitive benefits to help our teammates realize their full financial, well-being, personal and professional potential.

AIT Worldwide Logistics benefits available across all global markets

• Vacation/holiday time
• Global employee support program
• Mindfulness tools
• Professional development
• Company events and gatherings
• Five paid volunteer hours through our AIT Cares program

Our competitive employee benefits packages may vary by region and country.