Contract/Procurement Professional- Level II

Contract/Procurement Professional- Level II

DEFTEC delivers mission-critical solutions through skillfully delivered services and innovative products. We are inspired by our clients' critical missions and driven to provide the most effective solutions to execute their missions, operational challenges, and requirements. Our dedicated, experienced, and talented employees work closely with our clients to ensure the delivery of exceptional services and products.

Position Overview:

The Contract/Procurement Professional- Level II supports the Contracting Officer across the full procurement lifecycle, from acquisition planning, SOW review, and proposal evaluation through contract administration, invoicing, and close-out. The role also serves as the contracting specialist for purchases under 40K, seeking quotes and issuing purchase orders, and assists with specialized NATO-related work, including Foreign Military Sales (FMS), Acquisition Cross-Servicing Agreements (ACSA), and National Security Investment Program (NSIP) contracts. The ideal candidate brings at least five years of procurement experience, including two years across pre-award, award, and post-award phases on competitively awarded contracts, along with strong cross-functional collaboration and communication skills. A university degree with business coursework or a recognized contracting certification (DAWIA/NCMA/CIPS) is required, as are fluency in English, citizenship in a NATO member nation, and an active NATO or national SECRET clearance. Experience with NATO procurement rules, NSIP, CIRIS, or the NATO Financial System is preferred.

Job Responsibilities:

• Contribute and support the Contracting Officer in the cradle to grave procurement activities to include but not limited to: the development of acquisition plans, SOW review, proposal evaluation, contract reports and documentation, industry debriefs for competitive solicitations. Tracking and validating submissions in support of RFIs, Coordinating and posting Questions & Answers from Industry, Assisting the Contracting Officer in tracking and executing contracts and agreements for Conferences, Workshops, and other events.
• Perform as contracting specialist for purchases <40K, seeking quotes and formalizing purchase orders as required in coordination with the Contracting Officer.
• Perform contract administration tasks including preparing DBIDs instructions, VISA letters, contractor compliance, contract amendments invoicing.
• Create purchase orders in support of contracts awarded while ensuring all supporting documents are collected and filed in accordance with the Contract File Management Plan.
• Prepare and coordinate requests for deviation from the normal method of procurement when appropriate.
• Maintain Contractor Databases to support invoicing, tracking, exercising option periods and other data calls.
• Process invoices and close-out for all assigned contracts in coordination with the Contracting Officer.
• Contribute to and support the Contracting Officer in processing cases of Foreign Military Sales (FMS) and Acquisition Cross-Servicing Agreements (ACSA)
• Assist the Contracting Officer with National Security Investment Program (NSIP) data entry and contract execution of authorized projects.
• Assist the Contracting Officer with annual reviews of current in place contracts to confirm currency and continuation.
• Enter procurement information into the CIRIS database as required.
• Perform additional procurement related tasks as directed by the COTR.

Required Qualifications:

• University degree with at least 24 semester hours of business related courses, DAWIA/NCMA/CIPs certification in Contracting, or equivalent.
• Minimum 5 years' demonstrable experience working in procurement and/or contracting conducting a full range of contracting activities.
• Minimum 2 years' demonstrable experience working pre-award, award, post-award phases on competitively awarded contracts interpreting and applying statutes, regulations, policies and procedures.
• Demonstrated understanding of Statement of Work (SOW) development and ability to translate user requirements into tangible, measurable outcomes.
• Demonstrated experience working closely with cross-functional teams and facilitating collaboration across technical, financial, and operational domains.
• Demonstrated experience with contract administration and management.
• Demonstrated ability to interpret complex procurement requirements into actionable timelines, strategies and execution.
• Excellent tactful written and oral communication skills.
• Fluent in English (written and oral).
• Active NATO or National SECRET clearance
• Citizenship in NATO member nation.

Preferred Qualifications:

• Demonstrated experience conducting procurement in a NATO command.
• Demonstrated experience with NSIP contracting rules.
• Demonstrated experience with CIRIS
• Demonstrated experience with NATO Financial System (Oracle) CNAFS/FINs or equivalent
• Familiarity with NATO-specific procurement rules and requirements.
• Demonstrated experience with Agile Procurement Strategies to include MVPs, Sprints, Prototypes
• Experience as a Warranted Contracting Officer with authority to award or administer in excess of Level B (40,000 euros) or national equivalent.

DEFTEC offers a comprehensive whole-life benefits package that includes medical, dental, vision, holiday, paid time off, 401K with a match, life insurance, short/long-term disability, and educational reimbursement. The DEFTEC team comprises professionals who make a difference daily in crucial national security missions. Our leadership knows that this happens by employing a diverse team that is well cared for. Our top priority is our employees, making DEFTEC an ideal workplace.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Please get in touch with [email protected] if you require reasonable accommodations.

DEFTEC is a Drug-Free Workplace where post-offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria are met as outlined in our policies.

AAP/EEO Statement

DEFTEC Corp is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type based on actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.

This policy applies to all terms of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities, and general treatment during employment.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.