- Location
- Corporate Headquarters, TN, United States of America
- Type
- Full-time
- Department
- Administration
- Seniority
- Manager
- Education
- Bachelor
- Closing date
- Today
- Source
- Workday
Description
For over 35 years, Youth Villages has transformed the lives of children and families nationwide through innovative, research-based programs focused on preserving and restoring families.
As a national leader in children’s mental and behavioral health, we serve more than 47,000 youth, young people, and their families annually across 29 states and Washington, D.C. Our proven treatment models drive long-term success in child welfare, juvenile justice, and mental health systems. At Youth Villages, we do what works — partnering with others to expand our impact and advocate for meaningful, lasting change.
We're seeking purpose-driven individuals who are passionate about making a difference. With a dedicated team of more than 5,000 staff, Youth Villages is committed to investing in and supporting our employees by offering opportunities to build a fulfilling career through professional growth, personal development, and a mission that matters— helping children and families live successfully.
For more information, please visit www.youthvillages.org
Position Overview:
The Office Manager is responsible for optimizing office operations and concentrates on daily administrative work to help employees in the building work efficiently.
Essential Duties and Responsibilities:
The Office Manager:
Orders and maintains all office supplies and safety equipment
Completes onboarding tasks for new hires (including ordering drug tests) as assigned
Updates staff directory quarterly
Observes office conditions and coordinates maintenance or safety repairs required
Assembles literature as needed
Organizes office events, coordinates hotel requests, and orders catering as needed
Maintains DASH oversight (e.g., ordering/replacing and reporting damages)
Serves as office support (including but not limited to: entering information into various software systems, compiling notes and grids to be turned into appropriate departments, taking minutes during meetings, completing phone surveys, coordinating training schedules, and handling incoming calls)
Maintains subcontractor contracts and manages invoices for subcontractor services
Maintains and reconciles petty cash
Coordinates yearly fire extinguisher checks
Travels to nearby offices if necessary
Performs other duties as assigned
Qualifications:
Bachelor's degree (preferred)
High School diploma or equivalent (required)
Administrative experience (required)
Proven track record of successful office management and/or administrative work (required)
Positive attitude and high degree of professionalism (required)
Strong organizational skills and attention to detail
Excellent written, verbal, and oral skills
Ability to manage multiple priorities simultaneously with a high degree of accuracy
Ability to work independently and maintain flexible approach to changing priorities
Proficient with Microsoft Office products
Ability to maintain a flexible schedule
Youth Villages Benefits
Medical, Dental, Prescription Drug Coverage and Vision
401(k)
Time off:
2 week paid vacation (full-time) / 1 week paid vacation (part-time)
12 paid sick days per year
11 paid holidays
Paid Parental Leave
Mileage & Cell Phone Reimbursement (when applicable)
Tuition reimbursement and licensure supervision
Growth & development through continuous training
Clinical and administrative advancement opportunities
*Benefits are excluded for variable status employees.
Youth Villages is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Youth Villages is committed to not only advancing diversity, equity, and inclusion in the workplace but also in our work with children and young adults. We know that children, families and young people of color can face inequity in child welfare and justice systems, and we train our employees to build the skills they need to work with the communities that we serve, as well as, other employees from different cultures and backgrounds. Youth Villages is opposed to racism in any of its forms and is committed to inclusion, equity, and diversity. We believe that respect for each other is crucial in the work that we do each day.
