Procurement Coordinator

Application Deadline: 15 September 2026

Department: Procurement

Employment Type: Permanent - Full Time

Location: London

Description

• Support procurement activity aligned to PA23, including assisting with transparency steps, maintaining clear records, and ensuring process documentation is complete, accurate and well-controlled.
• Support the team and clients through the transition from PCR 2015 to PA23, helping ensure consistency, good governance and compliant documentation across both regimes as required.
• Understand the context of the social housing sector and support project teams working across Housing, Customer and Asset services.
• Use procurement portals such as Mercell, In-Tend, Delta (and similar) to support publishing, communications and process steps.
• Support procurement documentation through initial drafting and formatting, including: Notices,  SQs / selection-stage documentation,  ITTs and supporting schedules.
•  Produce initial report drafting and support collation of evidence for governance and approvals (e.g., evaluation outputs, clarification logs, moderation notes, decision records).
• Create and maintain Word/Excel tools including: score sheets and evaluation packs,  trackers (timetables, actions, clarifications, approvals), templates supporting a consistent PA23 approach.
• Support the review and quality assurance of technical documentation for procurements (formatting, consistency, version control, completeness).
• Manage procurement timetables and trackers, ensuring deadlines are monitored, key milestones are met, and risks/issues are escalated early.
• Organise meetings, workshops and project sessions (logistics, agendas, packs), including supplier/stakeholder sessions where needed.
• Take minutes at meetings/workshops and maintain accurate actions, decisions and follow-ups.
• Complete coordination tasks across procurement processes, including stakeholder communications and document control.
• Update and maintain templates so they remain current and aligned to PA23 requirements (and PCR 2015 where still applicable).
• Proofread and quality-check documents prior to issue.

Key Responsibilities

• Support senior consultants and project teams in delivering high-quality services to clients
• Assist with data collection, analysis, and preparation of reports and presentations
• Contribute to project planning and administrative tasks to ensure smooth delivery
• Maintain compliance with Lumensol policies, procedures, and health & safety standards
• Participate in team meetings, training sessions, and development activities
• Uphold Lumensol values and contribute to a positive, collaborative team culture.

Skills, Knowledge and Expertise

• Strong attention to detail and willingness to learn
• Good communication and interpersonal skills
• Ability to work collaboratively in a team environment
• Basic proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Teams)
• Organised, professional, and proactive approach.

Benefits