Fiscal Specialist - CLTS/CCOP

The Fiscal Specialist supports the accounting supervisor in the fiscal responsibilities focused on the Children’s Long Term Support Program and Children’s Community Options Program.

Full-time based on 37.5 hours per week; 2026 salary grade H $22.92 - $24.73 per hour. 

Douglas County offers a competitive benefits package including but not limited to:

• Annual wage increase based on eligibility
• Paid, on-the-job training and advancement opportunities
• 85% county contribution to health and dental premiums
• Health Savings Account (HSA) available to all employees enrolled in the county's medical plan, with annual contributions provided by the employer and the health plan
• Wisconsin Retirement- One of the most well managed retirement systems in the nation- Contributions are paid according to current year rates set by WRS Employee Trust Fund.  Refer to www.etf.wi.gov for further detail  
• County-paid Life Insurance Policy – coverage equivalent to annual salary - affordable Supplemental, Additional, and Spousal/Dependent coverage available at employee’s expense
• Competitive paid time off including vacation, sick time, personal days and holidays
• Public Student Loan Forgiveness (PSLF) Employer 

Douglas County is an Equal Opportunity and Affirmative Action employer.Duties and responsibilities: 

• Comply with the CLTS Program rules and guidelines
• Ability to work with numbers rapidly and accurately and pay attention to detail
• Ability to perform data entry into computer applications quickly and with a high degree of accuracy
• Prepares and submits weekly claims for Children’s Long Term Support case management and other services to the Third-Party Administrator and ensures all payments are received.
• Processes and remediates claim denials received from the Third-Party Administrator
• Ability to problem solve and find errors by performing internal department audits
• Notify providers of authorizations/denials
• Assist registration process and credentialing for providers
• Purchasing of program needs via various vendors 
• Reconciliation of purchasing for program needs 
• Assesses parental fee/financial liability for the program according to State guidelines.
• Entry of client certifications to statewide system
• Generates, tracks and collects receivables
• Prepares and enters payables
• Maintains and updates accounting records
• Prepares spreadsheet analysis
• Generates reports to verify account balances
• Research and resolves account discrepancies
• CCOP program financial management 
• CCOP data collection entry into state system 
• Payroll entry and processing for CLTS program 
• Performs other duties of a similar nature or as required

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• High school diploma or equivalent
• Two years vocational/technical training in bookkeeping/accounting required; or two or more years of accounting/bookkeeping/billing experience preferred 
• Any combination of education and experience that provides equivalent knowledge, skills and abilities.

Required Competencies

• Communicates clearly and effectively, both verbally and in writing, ensures understanding, and conveys information accurately.
• Collaborates effectively with colleagues, contributes to group efforts, and fosters a cooperative and supportive work environment to achieve common goals.
• Takes responsibility for and makes informed decisions, follows through on commitments, and ensures tasks are completed accurately and on time.
• Takes proactive steps to address opportunities and challenges, shows a strong drive to achieve results, and goes above and beyond.
• Demonstrates a strong desire to achieve goals, seeks continuous improvement, and strives for excellence in all endeavors.
• Identifies and addresses conflicts promptly, mediates disputes, and fosters a collaborative environment.
• Demonstrates a strong awareness of safety protocols, promotes a safe work environment, and ensures compliance with safety regulations and county policies.
• Shows tolerance for different perspectives, remains patient and open-minded, and fosters an inclusive environment.
• Knowledge of debits, credits, journal entries, and other basic accounting principles. 
• Proficient in Microsoft Excel, Word, and Office 365.
• Demonstrates a strong commitment to maintaining confidentiality, understands the importance of protecting sensitive information, handles confidential documents and communications with discretion and integrity. 

Working conditions:

This job operates in a professional office environment and routinely uses standard office equipment, such as computers, phones, photocopiers, filing cabinets, and fax machines. 

Physical requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

Requires the ability to operate a variety of office equipment such as computer, scanner, telephone, fax machine, calculator/adding machine, computer printer and photocopier; Requires the ability to coordinate eyes, hands, feet and limbs in performing movements requiring moderate skill, such as typing; Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling of objects weighing five to ten pounds.  Tasks may involve extended periods of time at a keyboard or workstation. 

Testing Requirements:

Testing may be administered to assess skills and abilities necessary to perform the essential duties of this position.  Structured interview, references and/or background investigation.