Accounting Technician - Part Time

Under general supervision, accurately processes accounts payable by receiving, distributing, verifying, and timely paying invoices; maintains spreadsheets, vendor files and W-9 records; processes refunds, jury checks, processing 1099’s, credit applications, sales tax exemption forms, and unclaimed property processing; and performs other related duties.

ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required.  The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

 

• Processes Town of Fairview vendor payments and maintain spreadsheets, files and records.
• Distributes incoming invoices to department managers for approval, expense coding and description.
• Maintains monthly invoice allocation spreadsheets.
• Responsible for accounts payable invoice entry, check and invoice accuracy, check printing and distribution.
• Maintains Incode vendor records.
• Maintains payment checklist of monthly, quarterly, and annual invoices to ensure timely payment.
• Processes building permit refunds, utility refunds and jury checks as requested.
• Maintains vendor and W-9 records and scans items into Laserfiche.
• Responsible for 1099 processing, credit applications, sales tax exempt forms and unclaimed property  processing. 
• Maintains absolute confidentiality of work-related issues and Town of Fairview information; performs related duties and responsibilities as assigned.
• Backs up other workers to ensure continuity of operations during breaks or absences.
• Performs related duties and responsibilities as assigned. 

Education, Training and Experience Guidelines: 

High School Diploma or GED equivalent; and two (2) or more years accounts payable and/or accounting experience; OR an equivalent combination of education, training and experience.  

License and Certification Requirements:
Possession of a valid Texas Department of Public Safety Drivers License may be required. 

 Required Knowledge of:

• Methods, procedures, and standards for maintaining accounts payable records.
• General office practices and equipment.

 

Required Skill in:

• Critical thinking and problem solving.
• Interacting with people of different social, economic, and ethnic backgrounds. 
• Establishing and maintaining effective working relationships with co-workers, clients, and the general public. 
• Excel and Outlook experience. 
• Operating a personal computer utilizing standard and specialized software.
• Effective verbal and written communication.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

Work is performed indoors in an office setting.  Work is sedentary requiring the ability to remain in a stationary position most of the time. Ability to operate a computer and other office productivity machinery is required.  Repetitive finger movement, repetitive twisting or pressure involving wrists or hands is required. Frequently communicates with vendors or coworkers and must be able to exchange accurate information in these situations. Occasionally moves about inside the office to access file cabinets, office machinery, etc.