Accounts Payable Analyst

Description

Reports To: Controller

Exempt/Non-Exempt: Exempt

Company Summary:

Gartner Studios is a design and stationery/paper products company based in Hudson, WI. The Company’s primary business is the design, procurement and sale of celebratory and seasonal paper and paper-adjacent products (wrapping paper, gift bags, stationery, partyware). The Company is experiencing rapid growth and seeking to add a skilled individual to its critical purchasing and accounts payable function.

Position Summary:

This position is responsible for facilitating accurate and timely processing of all phases of the accounts payable function. The critical functional areas include receiving, reviewing, processing and managing invoices from Gartner’s product vendors, all of which are based overseas and do not follow the same cadence as domestic vendors. The Company is looking for a self-starter who can bring strong analytical skills to this task, as well as manage the more fundamental side of domestic payables that is managed through modern digital platforms (Ramp). 

Position Responsibilities

• Own the company’s complex product purchasing Accounts Payable process, dealing with information from overseas suppliers and coordinating the process with Gartner’s Hong Kong office
• Process and enter a large volume of payable invoices timely and accurately
• Support Gartner’s RAMP digital platform for managing domestic accounts payable
• New vendor set-up, vendor account information management
• Processing 1099s and W9s
• Generate accounts payable reports and set up payment runs
• Research and reconcile billing, price and quantity issues from vendors and inventory receiving reports from warehouse vendors.
• Periodic reconciliation of vendor accounts and general ledger accounts
• Collaborate with COO and Hong Kong Purchasing team on vendor communications
• Digitally file paid and unpaid invoices
• Run month-end reports 
• Backup for accounts receivables
• All other duties as assigned

Company Expectations

• Diligent adherence to monthly close timelines, ensuring the monthly financial close process is completed on schedule
• Consistent emphasis on collaboration with a cross-functional team 
• Present, prepared and attentive at all meetings
• Model behavior: exceptional attitude, act with urgency, clear expectations & communication
• Consistently and accurately follow all process procedures, tools and system requirements

Requirements

Minimum Education & Experience:

• Associate degree or equivalent combination of academic training and professional experience
• Minimum of 2 years of accounting experience; Accounts Payable experience is a significant plus
• Microsoft Office Proficient; Strong Excel knowledge and experience required

Key Skills:

• Ability to effectively communicate orally and in writing with various levels of internal and external customers
• Ability to learn and understand changing technology
• Must have excellent analytical and problem-solving skills and work effectively under tight deadlines
• Committed to providing a high level of customer service
• Must have good organizational skills

Location:

Hybrid role – in Hudson office 3 days per week, remote 2 days, with some flexibility on an as-needed basis