Administrative Assistant

Allana Buick & Bers is a multi-disciplinary architectural, engineering and construction firm. We are looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities, particularly making travel, and meeting arrangements, preparing reports, and maintaining appropriate filing systems. You will have to ensure the efficient and smooth day-to-day operation of our Charlotte office.

Responsibilities

• Arrange events, appointments and travel
• Manage phone calls and correspondence (including email, memos, letters, faxes and forms)
• Attend meetings and take detailed minutes
• Participate in the preparation of regularly scheduled reports
• Organize contact lists and filing systems
• Meet and support visitors
• Help clients and company representatives contact each other
• Review and update office policies and procedures
• Monitor office supplies and research new deals and suppliers
• Collaborate with executive and senior administrative assistants to handle requests and queries from senior managers

Desired Skills and Experience

• Experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines
• You should have excellent oral and written communication skills and be able to organize your work using tools, like MS Excel and office equipment.
• Good practical experience with MS Office
• Strong time management and problem-solving skills with the ability to prioritize work
• Outstanding written and verbal communication skills, with close attention to detail
• Strong organizational skills with the ability to multi-task
• Associate's degree in related field preferred; additional qualification as an Administrative Assistant or a Secretary will be a bonus

Benefits

• Excellent Medical, Dental and Vision coverage for employees and dependents
• 401(k), employee matching
• Paid Vacation and Sick Time
• 9 Paid Holidays
• Company-paid life, AD&D, and disability insurance
• Flexible Spending Account
• Professional Development Opportunities
• Complimentary membership at Costco and 24-Hour Fitness

Allana Buick & Bers, Inc. (ABB) is a multi-disciplinary Architectural Engineering, Construction Management, and Forensic Consulting firm with over 38 years of experience specializing in making buildings perform better. We perform investigation, testing, engineering design, and prepare construction documents for both remedial and new construction projects. For both new construction and existing buildings. Our services result in making buildings perform better by making them longer lasting with lower operating costs, and by reducing risk during construction. Our core “trade level” expertise and strengths are in all exterior façade trades, curtain wall and glazing, roofing and waterproofing, HVAC and plumbing, energy efficiency, and structural engineering.

Tremendous opportunities for growth, learning, and advancement exist for the right candidate. Allana Buick & Bers is committed to providing our employees with a benefit program that is both very comprehensive and competitive. We are an equal opportunity employer and encourage diversity.