Corporate Legal & Compliance Specialist

SUMMARY

The Corporate Legal & Compliance Specialist provides legal, compliance, and corporate governance support to the company.The role is responsible for managing day-to-day corporate legal matters, including corporate filings, business licenses, contract management, and regulatory compliance. The position also supports employment-related legal matters, corporate structuring, and coordination with external legal counsel as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Corporate Legal & Compliance

• Manage corporate filings, registrations, business licenses, permits, and renewals.

• Maintain compliance with applicable corporate and regulatory requirements.

• Track statutory deadlines and maintain corporate records.

Contract Management

• Draft, review, and support negotiations of various agreements, including NDAs, consulting agreements, service agreements, and license agreements.

• Identify contractual risks and coordinate revisions with internal stakeholders and external counsel.

• Manage contract execution, recordkeeping, and renewal processes.

Corporate Governance

• Prepare and manage board and member resolutions, written consents, meeting minutes, and other corporate governance documents.

• Coordinate corporate approval processes, including obtaining necessary approvals and signatures.

• Maintain LLC agreements, corporate records, and governance documentation across affiliated entities.

• Support changes in directors, officers, ownership structures, and other corporate matters.

Legal Risk Management

• Identify and assess legal risks associated with business operations.

• Coordinate with external legal counsel on matters requiring specialized legal expertise.

• Support compliance with applicable laws, regulations, and internal policies.

Employment & Corporate Structuring Support

• Assist with employment-related legal matters, compensation arrangements, and related compliance processes.

• Support legal documentation and coordination related to corporate restructuring, intercompany arrangements, and business structuring.

• Work with external legal advisors on complex legal matters as needed.

Legal Operations

• Maintain and organize contracts, corporate documents, and legal records.

• Improve legal workflows, templates, and compliance tracking processes.

• Support legal and administrative matters across multiple group entities.
  
  

EXPERIENCE AND SKILLS

Required Qualifications

• Experience in corporate legal, legal operations, or paralegal roles within U.S. companies.

• Experience drafting, reviewing, and managing commercial contracts in English.

• Strong organizational skills and attention to detail.

• Ability to work independently and manage multiple responsibilities.

• Strong communication and coordination skills.

• Business-level English proficiency.

Preferred Qualifications

• Experience with corporate filings and compliance requirements in California and Delaware.

• Experience managing legal matters across multiple entities or affiliated companies.

• Knowledge of employment and labor laws, particularly California employment regulations, pay equity, employee benefits, and compensation/incentive structures.

• Experience advising on corporate and business structuring, including reorganizations, intercompany transactions, ownership structures, and corporate governance.

• Experience as a Corporate Paralegal or In-house Legal Specialist.

• Japanese language proficiency.

Employment Type: Part-Time (Approximately 20 hours per week)

Work Setting: On-site

Compensation: Up to $45 per hour, negotiable depending on experience (DOE)