Scheduled Hours

40

Position Summary

Responsible for the overall management of the Department’s Administrative Services which include Payroll and Human Resources. Directs, manages, plans and coordinates all aspects of Administrative Services to include payroll, employment, compensation, compliance, employee relations and policy setting.

Job Description

Administrative

• Serves as faculty and staff liaison between the Department and other outside units in administrative matters of high complexity.
• Serves as a resource for general questions and problem-solving.
• Leads low-level special projects, reporting, and represents/participates in cooperative efforts within the University and other Departments.
• Performs other related administrative and managerial duties as directed.

Appointments/Payroll

• Participates and may lead administration and management in developing job descriptions for new or reorganized positions.
• Ensures new positions are approved and budgeted, with proper documentation and posting.
• Guides departmental leadership, recommending starting salary for new hires, considering qualifications, departmental guidelines, and internal equity.
• Oversees and coordinates payroll in collaboration with services provided by Human Resources appointments for the department, ensuring appropriate payroll and appointments are completed and approved by the deadlines.
• Continuously monitors, directs, and analyzes payroll operations throughout the Department.
• Acts on behalf of the department when establishing processes for streamlining procedures and workflow for payroll processing and reporting.
• Reviews faculty recruitment packages, including offer letters, compensation packages, and other supporting documentation for new faculty.
• Coordinates faculty notice process for compliance with WUSM policies and guidelines.
• Reviews staff offer letters and non-renewal notices for compliance with WUSM policies and guidelines.
• Directs, manages, plans, and coordinates the department's faculty and staff payroll and approvals.
• Leads the discharge meeting for staff.

Human Resources

• Assists administration and management by providing expertise, guidance, and resolutions in complex personnel issues in conjunction with WUSM Human Resources.
• Handles extremely sensitive and confidential employee relation matters; playing a critical role in avoiding possible litigation.
• Provides guidance and expertise in dealing with complex and difficult personnel issues.
• Seeks appropriate guidance and input from WUSM and the general counsel’s office.
• Recommends, develops, and implements policies and procedures for human resource matters.
• Collects performance evaluations.
• Coaches mangers and employees.

Finance/Compensation

• Works with the Financial Operations leadership to plan and develop the personnel operating budget for the department and strategic plan.
• May lead Financial Operations for the group.
• Administers department faculty compensation plan and ensures compliance and equity within the plan.
• Coordinates faculty bonus payments according to the department’s compensation plan.

Compliance

• Develops and maintains policies and procedures related to payroll, employee relations, and compensation to ensure consistency of practices across the department and compliance with University guidelines and external regulatory agencies.
• Develops training tools and materials for faculty and staff to support new policies and compliance guidelines.
• Oversees and directs annual compliance training program and ensures 100% department compliance.
• Monitors external government regulations and policies; interprets changes and effects on the department.
• Develops and implements procedures to ensure appropriate licensures and credentialing for faculty and staff.
• Prepares salary and productivity survey responses, Scorch, AAARAD etc.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or a table
• Repetitive wrist, hand or finger movement

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Progressive Managerial Responsibility (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

M.B.A. - Master of Business Administration

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Computer Literacy, Confidentiality, Critical Thinking, Employee Relationship Management, Human Resource Management, Human Resources Compliance, Human Resources Policies, Microsoft Excel, Microsoft Office, Microsoft Word, Multitasking, Oral Communications, Organizational Savvy, Payroll, Payroll Administration, People Management, Prioritization, Professional Judgement, Stakeholder Collaboration, Strategic Human Resources Leadership, Time Management, Workday HCM, Work Relationships, Written Communication

Grade

G13

Salary Range

$65,900.00 - $112,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.