ADMINISTRATIVE ANALYST

• Perform research and statistical analyses on administrative, fiscal, personnel and operational problems; recommend appropriate actions based on analysis of gathered data.
• Compile materials and assists in the preparation of reports, manuals and publications.
• Participate in the design and implementation of new and revised programs, systems, procedures and methods of operation.
• Assist in departmental budget preparation and administration, purchasing activities and personnel-related operations; coordinate payroll activities including overtime reporting and paycheck troubleshooting; pre-audit requisitions for budget authorization and availability of funds.
• Develop and monitor control and reporting procedures.
• Assist in the identification and recommendation of computer software and hardware needs, acquisition/installation, application design and implementation and computer operation and maintenance.
• Assist in preparation of grant proposals for various programs and projects of the department or division; interface with governmental agencies regarding requirements for obtaining funds and monitoring procedures; present proposals as required.
• Review present and pending legislation to determine effect on organizational operations, and presents recommendations in verbal or written form.
• Lead and coordinate work projects of para-professional, technical, and administrative support staff.
• Assist in the coordination of departmental activities with other city departments and division, and with outside agencies.
• Represent the city in the community and at professional meetings as required.
• Respond to complaints and requests for information.
• May supervise technical and administrative support staff.

Experience: One year of experience as an Administrative Intern, Management Intern, or Management Assistant with the City of Riverside, or one (1) year of professional administrative experience.

• General HDQs for Community and Economic Development
  • Project and Work Plan Coordination: Experience independently coordinating projects, monitoring work plans, managing competing priorities, tracking deliverables, and ensuring timely follow-through across multiple teams.
  • Research, Data Analysis, and Performance Management: Experience conducting research, analyzing data, developing and tracking key performance indicators (KPIs), preparing performance reports, and identifying opportunities for process improvement.
  • Budget and Procurement Management: Experience supporting budget development, expenditure tracking, financial forecasting, procurement, contract administration, or related financial and administrative processes.
  • Written Communication and Reporting: Strong written communication skills, including experience preparing staff reports, executive summaries, professional correspondence, presentations, and other materials to support management decisions.
  • Agenda Management and Forecasting: Experience coordinating and forecasting agenda items, tracking submission deadlines, and preparing supporting materials for City Council, committees, commissions, boards, or similar governing bodies.
  • Social Media and Digital Communications: Experience developing and coordinating social media content, digital communications, or public outreach materials to promote organizational programs, initiatives, and community engagement.
    
    
• Division Specific HDQs for Economic Development - (This position will support the Economic Development Division’s business attraction, expansion and retention, workforce, business promotion, capital investment, public-private partnerships, concierge services, and real estate development initiatives. Responsibilities will include coordinating strategic projects and divisional work plans, tracking performance measures, supporting procurement and budget management, and coordinating City Council and Economic Development Committee agenda planning and forecasting.)
  • Strategic Initiative Coordination: Experience supporting cross-functional economic development initiatives involving business attraction, retention and expansion, investment opportunities, catalytic development projects, or strategic partnerships. 
  • Economic Research and Performance Tracking: Experience analyzing economic, demographic, or business data; monitoring program performance; and tracking strategic goals and KPIs to support economic development strategies and investment decisions.
  • Program and Partnership Management: Experience coordinating economic development programs, business engagement initiatives, professional service agreements, grants, or partnerships involving businesses, developers, community organizations, the real estate community, and public agencies.
    
    
• Division Specific HDQs for Planning - (This position will support the Advance Planning, Current Planning, Historic Preservation, and Public Information teams, including work plan coordination, performance tracking, GIS support, procurement activities, budget monitoring and forecasting, and City Council, commission, and board agenda planning.)
  • Planning Performance and Work Plan Coordination: Experience coordinating departmental work plans, monitoring KPIs, tracking project milestones, and preparing performance reports to support planning programs, operational goals, and continuous improvement.
  • Cross-Functional Planning Support: Experience coordinating projects and operational activities across multidisciplinary teams, including advance planning, current planning, historic preservation, public information, or related municipal functions.
  • GIS and Data Management: Experience utilizing or supporting Geographic Information Systems (GIS), spatial data, databases, or reporting tools to analyze information, track projects, develop reports, and support planning-related activities.

DOCUMENTS REQUIRED AT THE TIME OF APPLICATION:

1) Completed Employment Application

2) Completed Supplemental Questionnaire

FOR GENERAL INFORMATION ON COMPLETING YOUR ON-LINE APPLICATION, CLICK HERE: (Application Guide).

The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification.  
 
IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS: If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment. You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment.
 
Positions that require, or may require, a California Commercial Driver’s License are considered Safety Sensitive and are monitored by the U.S. Department of Transportation.  Any candidate being considered for a Safety Sensitive position must submit authorization forms to the City immediately upon request to begin the pre-employment process.
 
It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment.
 
Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/physical examination. 
 
NOTE: The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list.
 
EDUCATIONAL REQUIREMENTS: Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university.
 
Education obtained outside the United States (US) require one of the following options: