VIC - Melbourne - 655 Collins StAs per PD

We are seeking a highly organised and proactive Administration Officer to join our team 3 full days per week. This role provides essential administrative support across project delivery, customer service, and business operations, ensuring accurate records, timely processing of documentation, and efficient coordination of day-to-day activities.

The successful candidate will be a strong communicator with excellent attention to detail, the ability to manage multiple priorities, and confidence using Microsoft Office applications, particularly Excel.

Key Responsibilities

• Data entry and maintenance of project and operational databases
• Preparation and processing of purchase orders and supporting documentation
• Invoice administration and assistance with accounts processing
• Travel calculations and employee travel record administration
• Preparation and distribution of reports, trackers, and project documentation
• Document control and record management to ensure compliance and accuracy
• Customer service support, including responding to enquiries and directing requests
• Monitoring outstanding paperwork and following up with internal stakeholders
• Assisting with project administration and coordination activities
• Maintaining spreadsheets and updating business performance reports
• Supporting managers with general administrative tasks and ad hoc duties
• Ensuring all company systems and records remain current and accurate

Experience required

• Previous experience in an administration, office support, or project administration role
• Strong organisational and time management skills
• Excellent attention to detail and accuracy
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook
• Ability to work independently and manage competing priorities
• Professional communication and customer service skills

Administration

How to Apply