Marketing Coordinator

Axos Business Center, Corp

About This Job

Axos Bank is seeking a highly organized, detail-oriented Marketing Coordinator to manage vendor relationships and budget tracking for our integrated Enterprise Marketing organization. This role is the operational backbone for a fast-moving marketing team — keeping vendor engagements, spend, and financial documentation accurate, current, and audit-ready.

This is an ideal role for someone with strong vendor management, budget administration, or operations experience who wants to apply those skills within a corporate marketing function.

• Vendor Management

  ·         Serve as the primary point of contact for marketing vendors and agency partners on contracts, invoicing, deliverables, and timelines

  ·         Manage vendor onboarding, including contract routing, procurement documentation, and compliance requirements

  ·         Track vendor deliverables against SOWs and flag delays, scope changes, or performance issues to team leads

  ·         Maintain a current vendor directory including contract terms, renewal dates, and key contacts

  ·         Support vendor evaluation and renewal conversations by compiling spend history and performance data

• Budget Management

  ·         Track marketing budgets against plan across teams and campaigns, flagging variances and risks proactively

  ·         Forecast actual spend vs. budget on a recurring basis, incorporating known commitments, vendor timelines, and campaign pacing

  ·         Process invoices, POs, and expense reports; ensure accurate coding and timely payment

  ·         Maintain budget trackers and reconcile actuals against forecast on a recurring cadence

  ·         Prepare and deliver regular budget-to-actual and forecast reports to Finance, following established reporting formats and timelines

  ·         Support the annual and quarterly budget planning cycle by compiling historical spend, vendor cost data, and forward-looking forecasts

• Administrative & Operational Support

  ·         Own team process documentation related to vendor and budget workflows, ensuring compliance with risk controls

  ·         Organize and archive contracts, invoices, and financial records to support audit readiness

  ·         Coordinate timelines and logistics across functional teams as needed

  ·         Manage project and vendor workflows in Workfront or equivalent tools

• Reporting & Documentation Support

  ·         Compile recurring budget and vendor reporting packages (Quarterly Marketing Reports, bi-weekly updates, enterprise MAP reports)

  ·         Prepare polished PowerPoint and briefing materials summarizing spend and vendor performance for leadership

• Qualifications:

  ·         Bachelor's degree in Business, Finance, Marketing, or a related field preferred; equivalent experience considered

  ·         2+ years of experience in vendor management, budget administration, procurement, or operations support

  ·         Experience building or maintaining spend forecasts and variance analysis (actual vs. budget) preferred

  ·         Comfortable partnering directly with Finance stakeholders on recurring reporting deliverables

  ·         Strong Excel skills (tracking, reconciliation, basic formulas); PowerPoint proficiency for leadership-ready materials

  ·         Comfort working with contracts, invoices, and financial documentation with high attention to detail

  ·         Experience with project management or procurement tools (Workfront, Coupa, or equivalent) a plus

  ·         High degree of discretion when handling vendor and budget information

  ·         Strong written and verbal communication skills; confident holding vendors accountable to commitments

  ·         Comfortable working independently in a fast-paced, corporate environment

  ·         Marketing or financial services experience is a plus, but not required

About Axos

Born digital-first, Axos delivers financial tools and services that allow individuals, small businesses, and companies to access and manage their money how, when, and where they want. We’re a diverse team of dynamic, insightful, and independent innovators who are excited to provide technology-driven solutions that offer unbeatable value to our customers.

Axos Financial is our holding company and is publicly traded on the New York Stock Exchange under the symbol "AX" (NYSE: AX).

Learn More about working at Axos Business Center

Pre-Employment Background Check, Medical, and Drug Test:

All offers are contingent upon the candidate successfully passing a credit check, criminal background check, and pre-employment medical and drug screening. 

Equal Employment Opportunity:

Axos is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state, and local laws.

Job Functions and Work Environment:

While performing the duties of this position, the employee is required to sit for extended periods of time. Manual dexterity and coordination are required while operating standard office equipment such as computer keyboard and mouse, calculator, telephone, copiers, etc.

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.