Executive Assistant to CFO

Description

 Why Join ADAPT?

It's more than a job; it's a calling. It's where passion meets purpose. ADAPT Community Network, formerly United Cerebral Palsy (UCP) of NYC provides a multitude of services to people with developmental disabilities. At ADAPT, we are 3,000 strong, and it takes every one of us to empower the lives of the people we support. With caring and great resources at hand, we know what it takes to help people live fuller, happier, healthier lives. Our employees show their commitment to the people we support every day, and we all deliver on our promise to provide innovative and comprehensive services to individuals with developmental disabilities.

For your next career move, apply with us at ADAPT Community Network! Wherever you work among our many locations around New York City, ADAPT offers paid training, competitive benefits, and we foster a team culture of learning, support, collaboration and career growth.

SUMMARY

The Executive Assistant to the Chief Financial Officer (CFO) provides high-level administrative and operational support to advance Finance priorities and ensure seamless day-to-day execution. Serving as a trusted support to the CFO, this role manages complex scheduling, executive communications, and key initiatives while exercising sound judgment, anticipating needs, and handling sensitive information with discretion. The position regularly interfaces with senior leadership, Board members, and external stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties and responsibilities of the Executive Assistant to the CFO will include, but are not limited to, the following:

Executive Support and Calendar Management

• Manage the CFO’s calendar, including scheduling, prioritization, and conflict resolution across internal and external stakeholders.
• Prepare the CFO for meetings by developing agendas, briefing materials, and presentations.
• Coordinate and support meetings, including logistics, materials, minute-taking, and follow-up on action items.
• Serve as a gatekeeper and liaison, prioritizing requests and ensuring alignment with organizational priorities.
• Maintain awareness of key initiatives and organizational dynamics to proactively support the CFO’s commitments.
• Coordinate all aspects of executive travel, including itineraries, logistics, and expense reporting.
• Support planning and execution of key events, including leadership meetings and annual staff convenings.

Operations & Project Coordination

• Coordinate recurring Finance team meetings, driving agenda development, logistics, and accountability for follow-ups.
• Track and manage the CFO’s priorities, projects, and reporting calendar to ensure timely execution.
• Support cross-functional initiatives by gathering information, preparing materials, and facilitating communication across departments.
• Develop and maintain reports, documents, and presentations to support decision-making.      
• Draft and manage executive correspondence and maintain key contact records.

Board & Committee Support

• Support preparation of materials for Board and Committee meetings, including financial reviews and presentations.
• Maintain documentation and tracking of Board and Committee minutes to support audit readiness and compliance.
• Coordinate logistics and materials for executive-level meetings and governance activities. 

Additional Responsibilities

• Provide administrative support to the executive office as needed.
• Support special projects, including process and workflow improvements.
• Perform other duties as assigned in support of the Finance function and organizational priorities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• College degree preferred.
• Prior experience of executive-level administrative support experience, preferably within a non-profit or mission-driven organization.
• Advanced proficiency in Microsoft Office Suite, including Excel (data analysis), Word (document creation), and PowerPoint (executive presentations).
• Exceptional organizational, time management, and problem-solving skills with strong attention to detail.
• Demonstrated ability to manage multiple priorities independently in a fast-paced environment.
• Strong interpersonal and communication skills, with the ability to engage effectively with senior leaders, Board members, and external stakeholders.
• High level of professionalism, discretion, and integrity in handling confidential information.
• Adaptability and sound judgment in responding to shifting priorities and urgent needs.
• Collaborative, proactive mindset with a commitment to continuous improvement.
• Ability to work full-time in an in-person environment.
• Passion for ADAPT's mission and demonstrates a commitment to the non-profit disability sector.

COMPENSATION: $70,000 - $80,000 Annually + Industry-Leading Benefits!

At ADAPT, we value diversity, equity, inclusion, accessibility, and belonging. We strive to ensure that our employees are comfortable bringing their whole, authentic self to work and that the people we support can also be their authentic selves. We value diverse backgrounds, opinions, ideas, and ways of thinking. We aim to build an inclusive and diverse workforce that is empowered and supported with leaders who create diverse and inclusive teams. We continuously seek opportunities for the organization to foster a more positive, respected, united, and collaborative culture.

ADAPT Community Network is proud to be an equal opportunity employer and is committed to creating an inclusive environment for all employees. Qualified candidates of diverse ethnic and racial backgrounds and status are encouraged to apply for vacant positions at all levels.