Document Controller

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities

1. Company Seal Management

• Control and manage the Company Seal to ensure proper usage in accordance with established procedures, corporate governance standards, and legal requirements.
• Verify supporting documents and approvals before applying the Company Seal.
• Maintain accurate records of all seal usage and ensure confidentiality of company documents.

2. Administration & Foreign Visitor Support

• Arrange visas for Henkel employees and e-visas for foreign visitors.
• Prepare Approval Letters for foreign visitors.
• Prepare Invitation Letters and supporting documents for foreign visitors.

3. Regulatory & Chemical Documentation Management

• Declare and register controlled/special chemicals in the National Chemical Database System in compliance with regulatory requirements.
• Manage and maintain Chemical Control Forms and related documentation.
• Upload Certificates of Analysis (COA) to the MES system for locally sourced raw materials.

4. Procurement Support

• Process payments for locally sourced materials and services.
• Submit Purchase Orders (POs) for approval for suppliers without valid Henkel contracts.
• Maintain procurement-related documentation and records.

5. Document Control & Record Management

• Ensure all related documents are properly filed, maintained, and archived in compliance with company procedures.
• Support audits and document retrieval activities when required.
• Provide administrative and documentation support to cross-functional teams as assigned.

6. Logistics & Warehouse Documentation Support

• Process Goods Receipts (GR) in the SAP system.
• Maintain and archive raw material (RM) receiving and warehouse documents.
• Hand over GR files and related documents to the Logistics team.

Position Summary

Responsible for managing the Company Seal, maintaining compliance-related documentation, supporting administrative and procurement activities, and ensuring accurate control, filing, and retention of company records. Provide document management support for warehouse and logistics operations while ensuring compliance with Henkel and regulatory requirements.

Location:

On-site –Dong Nai Province, Vietnam

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.