Document Controller

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At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

 

Job Description:

The Document Controller is responsible for managing, tracking, filing, and maintaining project documentation to ensure proper document control processes are implemented across the project. The role supports the project team by ensuring all incoming and outgoing documents are recorded, distributed, stored, and archived in accordance with project procedures and document control standards within the Parsons scope of work.

What You'll Be Doing:

• Electronically scanning documents for distribution as PDF digital copies to designated recipients and uploading to the client Contract Management System.

• Maintaining a hard copy reference library of all documentation to ensure quick and easy retrieval of information.

• Utilizing the latest version of Primavera Contract Management software for controlling and updating the status of Contract Documents.

• Preparing and registering Correspondences, Reports, Payment Requisitions, Variation Orders, Site Instructions, Punch Lists, and Non-Conformance Reports using Primavera Contract Management.

• Tracking, updating the status, and following up on Submittals, Safety Reports, Request for Changes (RFCs), Site Minutes of Meetings, Progress Photographs, Contract Issues, and Drawings.

• Producing regular reports of outstanding actions and responses on correspondence through Primavera Contract Management.

• Ensuring the use of standardized forms and reports of the client available in Primavera Contract Management in coordination with PWA OP&M System.

• Ensuring integration with OP&M System from all project stakeholders: PWA-PMCs-Contractors.

What Required Skills You'll Bring:

• Diploma or Bachelors degree in any field

• At least 5 years of document control and tracking experience, including a minimum of 3 years using Electronic Document Management Systems (EDMS), preferably Primavera Contract Management.

• Extensive knowledge and experience in document control from project initiation to closeout phases, utilizing computer-based systems (Primavera Contract Management/EDMS), within the framework of an integrated project services function for effective management of concurrent projects.

• Proficiency in oral and written English language.

• Good computer skills.

What Desired Skills You'll Bring:

• Strong organizational and time-management skills.

• Attention to detail and accuracy in document management.

• Ability to work effectively in a team environment.

• Strong communication skills for coordination with various stakeholders.

• Familiarity with construction or engineering industry standards and practices.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

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