Account Payable Supervisor

Description

As an Accounts Payable Supervisor, you are responsible for leading the day-to-day operations of the Accounts Payable function, ensuring the timely, accurate, and efficient processing of invoices, payments, employee expense reports, and vendor transactions. This role oversees Accounts Payable staff, maintains strong internal controls, supports month-end and year-end close activities, and ensures compliance with company policies, regulatory requirements, and Generally Accepted Accounting Principles (GAAP). 

As a key member of the Finance organization, you are a strategic partner to Accounting, Procurement, Treasury, and business stakeholders across the company. You will drive process improvements, optimize workflow efficiencies through automation, maintain positive vendor relationships, and ensure exceptional service to both internal and external customers. 

You are a collaborative leader with strong accounting knowledge, excellent attention to detail, and a passion for building scalable processes that support a growing organization. 

What You Bring

Leadership & Team Development

• Lead, mentor, coach, and develop the Accounts Payable team, fostering a culture of accountability, collaboration, customer service, and continuous improvement. 
• Assign and prioritize workloads to ensure operational efficiency and adherence to established deadlines and service levels. 
• Train and onboard team members on AP processes, ERP systems, company policies, internal controls, and compliance requirements. 
• Establish departmental goals and monitor performance metrics to drive operational excellence. 
• Promote cross-training initiatives to ensure business continuity and team flexibility. 

Accounts Payable Operations

• Oversee the timely and accurate processing of vendor invoices, payment requests, employee expense reimbursements, and corporate credit card transactions. 
• Ensure invoices are properly coded, documented, approved, and processed in accordance with company policies and procedures. 
• Review and approve payment batches, including ACH transactions, wire transfers, checks, and other electronic payment methods. 
• Monitor employee expense reports for compliance with company Travel & Expense (T&E) policies. 
• Maintain vendor records and ensure proper banking instructions for new vendors and changes. 
• Resolve escalated vendor issues, payment discrepancies, invoice exceptions, and business stakeholder concerns in a timely and professional manner. 
• Manage vendor aging reports and payment schedules to ensure timely payments while supporting cash flow objectives. 
• Oversee purchase order matching, credit memos, and vendor statement reconciliations. 
• Reconcile monthly corporate credit card statements and related accounting activity. 
• Support Accounts Payable operations across multiple entities, departments, business units, and locations as applicable. 

Financial Controls & Compliance

• Maintain and continuously improve internal controls within the Accounts Payable process to safeguard company assets and reduce operational risk. 
• Ensure compliance with company policies, GAAP, audit requirements, and applicable regulatory standards. 
• Enforce segregation of duties and approval workflows throughout the procure-to-pay process. 
• Assist with annual 1099 reporting, vendor tax compliance, and year-end reporting activities. 
• Support internal and external audits by preparing requested documentation and responding to inquiries. 
• Identify and address potential compliance risks, process gaps, or control weaknesses. 
• Partner with Finance leadership to support governance and risk management initiatives. 

Reporting & Month-End Close

• Assist with month-end and year-end close activities, ensuring AP transactions are accurately recorded and completed within established deadlines. 
• Review accruals for goods and services received but not yet invoiced. 
• Prepare, monitor and analyze Accounts Payable reporting, dashboards, and key performance indicators (KPIs). 
• Analyze trends and identify opportunities to improve efficiency, accuracy, and service delivery. 
• Collaborate with Accounting and Finance teams to support accurate financial reporting. 

Process Improvement & Systems Support

• Continuously evaluate AP workflows and recommend improvements, automation opportunities, and best practices. 
• Partner with Procurement, Treasury, Accounting, Sales Operations, and business stakeholders to improve invoice processing, payment accuracy, and operational effectiveness. 
• Support ERP implementations, upgrades, system enhancements, testing activities, and process integrations. 
• Develop, maintain, and update standard operating procedures (SOPs), desktop procedures, and process documentation. 
• Drive initiatives that improve scalability, reduce manual effort, and enhance the overall employee and vendor experience. 
• Leverage technology and reporting tools to identify process inefficiencies and implement solutions. 

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred. 
• Equivalent combination of education and relevant experience may be considered. 
• Minimum of 5 years of progressive Accounts Payable experience. 
• Minimum of 2 years of supervisory, lead, or people-management experience. 
• Experience supporting month-end close, audits, financial reporting, and compliance activities. 
• Experience in a multi-entity, multi-location, or high-volume transaction environment preferred. 
• Experience with ERP systems such as NetSuite, Microsoft Dynamics, SAP, Oracle, Workday, or similar financial software. 
• Strong proficiency in Microsoft Excel, including data analysis, pivot tables, lookups, and reporting tools. 
• Experience working within a technology reseller, distribution, professional services, or similarly fast-paced business environment preferred. 

Knowledge, Skills & Abilities

• Strong understanding of Accounts Payable processes, internal controls, and accounting principles. 
• Working knowledge of Generally Accepted Accounting Principles (GAAP). 
• Demonstrated leadership skills with the ability to motivate, develop, and manage a team. 
• Excellent organizational, project management, and time-management skills. 
• Strong analytical thinking and problem-solving capabilities. 
• Exceptional attention to detail and commitment to accuracy. 
• Ability to effectively manage multiple priorities in a deadline-driven environment. 
• Excellent verbal, written, and interpersonal communication skills. 
• Strong customer service mindset with the ability to build positive relationships across all levels of the organization. 
• Ability to exercise sound judgment and maintain confidentiality of sensitive financial information. 
• Experience assessing processes, identifying improvement opportunities, and implementing operational efficiencies. 
• Knowledge of vendor management best practices and fraud prevention controls related to electronic payment processing. 

Preferred Qualifications

• NetSuite experience strongly preferred. 
• Experience with automated invoice processing platforms and workflow automation tools. 
• Experience leading Accounts Payable operations supporting multiple business entities, locations, or acquisitions. 
• Experience with procure-to-pay (P2P) processes and purchase order-based environments. 
• Experience with electronic payment platforms, treasury operations, and vendor portals. 
• Professional certifications such as Certified Accounts Payable Professional (CAPP), Certified Accounts Payable Manager (CAPM), or related accounting credentials are a plus.