About Our Company

We’re a physician-led, patient-centric network committed to simplifying health care and bringing a more connected kind of care.

Our primary, multispecialty, and urgent care providers serve millions of patients in traditional practices, patients' homes and virtually through VillageMD and our operating companies Village Medical, Village Medical at Home, Summit Health, CityMD, and Starling Physicians.

When you join our team, you become part of a compassionate community of people who work hard every day to make health care better for all. We are innovating value-based care and leveraging integrated applications, population insights and staffing expertise to ensure all patients have access to high-quality, connected care services that provide better outcomes at a reduced total cost of care.

Please Note: We will only contact candidates regarding your applications from one of the following domains: @summithealth.com, @citymd.net, @villagemd.com, @villagemedical.com, @westmedgroup.com, @starlingphysicians.com, or @bmctotalcare.com.

Job Description

At VillageMD, we're looking for an Office Assistant to help us transform the way primary care is delivered and how patients are served. As a national leader on the forefront of healthcare, we've partnered with many of today's best primary care physicians. We're equipping them with the latest digital tools. Empowering them with proven strategies and support. Inspiring them with better practices and consistent results.

We're creating care that's more accessible. Effective. Efficient. With solutions that are value-based, physician-driven and patient-centered. To accomplish this, we're looking for individuals who share our sense of excellence, are ready to embrace change, and never settle for the status quo. Individuals who have the confidence to lead but the humility to never stop learning.

Could this be you?

Integral to our business, the Office Assistant based in the Buckhead area of Atlanta, GA will provide front office support and management and will be directly responsible for providing a positive experience for our Atlanta office visitors and employees. This individual will also be responsible for managing and maintaining conference room scheduling, ordering supplies and facilities management. In addition, the ideal candidate will carry out special assignments and detailed requests to effectively organize and provide operational leverage for departments and leaders as needed.

How you can make a difference

• Serve as first point of contact for Atlanta office guests to ensure positive experience and visit
• Handle administrative requests from market leaders
• Maintain inventory of supplies, support materials, office supplies, food and beverages
• Act as a liaison with facilities and assist in overseeing maintenance work orders and requests
• Distribute mail to appropriate clinics or departments and handle postage and shipping needs
• Arrange travel for leadership, including flights, hotels, and ground transportation
• Manage meeting and schedule coordination for senior leaders and the broader leadership team
• Process expense reports ensuring accuracy and timeliness
• Draft, edit and finalize executive-facing documents and presentations
• Coordinate onboarding logistics for new hires including training schedule and equipment procurement
• Assist with internal and external meeting and event planning
• Support senior leaders with ad hoc projects as needed
• Provide broader office operations and support as necessary

Experience to drive change

• High School diploma or GED required
• Bachelor’s Degree (BS or BA) or equivalent from a four-year college or technical school, or 1 - 2 years related experience and/or training, or equivalent combination of education and administrative support experience preferred.
• Happy, welcoming, and can-do attitude with visitors and coworkers
• Experience working in any high-volume/high-intensity service industry (e.g., hospitality, restaurant, hospital, medical office or retail environment) preferred
• Ability to identify needs before being asked
• An optimistic outlook and “can do” attitude
• Excellent verbal, written, and interpersonal communication skills
• Detail-oriented and a team player
• Proficiency with Word, Excel, PowerPoint, and Outlook

Salary Range is $20.00 - $28.00/hr bsaed on experience. This is a non exempt role

About Our Commitment

Total Rewards at VillageMD

Our team members are essential to our mission to reshape healthcare through the power of connection. VillageMD highly values the critical role that health and wellness play in the lives of our team members and their families.  Participation in VillageMD’s benefit platform includes Medical, Dental, Life, Disability, Vision, FSA coverages and a 401k savings plan.

Equal Opportunity Employer

Our Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to, and does not discriminate on the basis of, race, color, religion, creed, gender/sex, sexual orientation, gender identity and expression (including transgender status), national origin, ancestry, citizenship status, age, disability, genetic information, marital status, pregnancy, military status, veteran status, or any other characteristic protected by applicable federal, state, and local laws.

Safety Disclaimer

Our Company cares about the safety of our employees and applicants. Our Company does not use chat rooms for job searches or communications. Our Company will never request personal information via informal chat platforms or unsecure email. Our Company will never ask for money or an exchange of money, banking or other personal information prior to the in-person interview. Be aware of potential scams while job seeking. Interviews are conducted at select Our Company locations during regular business hours only. For information on job scams, visit, https://www.consumer.ftc.gov/JobScams or file a complaint at https://www.ftccomplaintassistant.gov/.