Executive Assistant

Job Description Summary

The Executive Assistant provides high-level administrative support to multiple senior leaders (approximately four executives). This role requires a proactive, detail-oriented professional who exercises sound judgment, maintains confidentiality, and operates with a strong sense of urgency and professionalism.

The Executive Assistant serves as a trusted partner, managing priorities, facilitating communication, and driving execution across a fast-paced and dynamic environment.

Key Responsibilities

Executive Support & Calendar Management

• Manage complex and dynamic calendars, including scheduling internal and external meetings, prioritizing requests, and resolving conflicts.
• Coordinate logistics for meetings, events, and travel (domestic and international), including accommodation, transportation, meals, and event planning details.
• Prepare daily briefings, agendas, and materials to ensure executives are well prepared.
• Provide flexible support for last-minute schedule changes, including occasional evening and weekend availability when business needs arise.

Communication & Stakeholder Management

• Act as a primary point of contact between the executive and internal/external stakeholders.
• Maintain strong relationships with senior leaders, team members, and key partners.

Operational & Strategic Support

• Anticipate needs and proactively solve problems to optimize executive efficiency.
• Track key initiatives, deadlines, and action items; follow up to ensure completion.
• Support cross-functional coordination and communication on strategic priorities.

Meeting & Event Coordination

• Plan and execute executive-level meetings, offsites, and events.
• Capture notes, track decisions, and manage follow-up actions.
• Ensure all materials, logistics, and participants are aligned.

Confidentiality & Discretion

• Handle sensitive information with the highest level of confidentiality and professionalism.
• Exercise sound judgment in managing competing priorities and confidential matters.

Administrative Operations

• Manage expense reporting, budget tracking, and vendor coordination.
• Maintain organized filing systems and documentation.
• Providing administrative and office support, such as typing, spreadsheet creation, and maintenance of filing system and contacts database. 
• Continuously improve processes to enhance efficiency and effectiveness.

Critical Skills & Experience Requirements

• 5+ years of experience supporting multiple senior executives (VP-level or above preferred), ideally in a fast-paced, high-demand environment.
• High School Diploma (Required)
• College Degree preferred.
• Expert level written and verbal communication, time management and organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of discretion, integrity, and professionalism.
• Highly proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools (e.g., Teams, Slack).

• Experience in a high-growth or complex, matrixed organization.
• Demonstrated proactive approach to problem-solving with strong decision-making capability.
• Maintain a flexible, helpful, can-do attitude with energy and enthusiasm.
• A high level of self-awareness, integrity, emotional maturity and diplomacy are a must.
• Familiarity with travel, expense management systems (e.g., Concur).
• Must be able to work onsite at Dallas Office 5 days per week.

Core Competencies

• Strategic Mindset – Anticipates needs before they arise.
• Communicates Effectively – Communicates effectively with senior leadership.
• Drives Results – Thrives in a changing environment.
• Manages Ambiguity – Navigates ambiguity and resolves issues efficiently.
• Customer Focus – Builds trust across the organization.

BENEFITS

Free Play & 1/2 price food! Health, dental, vision, 401(k) team member match, free mental well-being platform – and that’s just for starters for those who qualify. View team member benefits here.

ADA
The above statements cover what are generally believed to be principal and essential functions of the job. Specific circumstances may allow or require some incumbents assigned to the job to perform a different combination of duties.
 
EEO Statement
Topgolf is a global sports and entertainment community and is committed to equal opportunity and is firmly committed to preventing discrimination and harassment, including sexual misconduct, based on legally protected diversity characteristics (such as race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family status, citizenship, genetic information and veteran status) in its application and hiring processes and in its employment decisions.  As an affirmative action employer, Topgolf also takes steps to prevent retaliation and to create a respectful, equitable and inclusive environment for our Guests, Associates, business partners, vendors, and the communities we serve.
 
Topgolf is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, marital status, veteran status, genetics or any other category protected under applicable law.
 
Topgolf Entertainment Group does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website, employees or Human Resources. Topgolf will not pay fees for unsolicited agency resumes and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Topgolf Entertainment Group and will be processed accordingly without fee.
 
Topgolf participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.