Administration Officer

Job Description:

• Role title: Administration Officer

• Role type: Max term contract part-time 24hrs per week (contract until December 2027)

• Role grade: Administration Officer Level 4, (Year1-2)

• Department and location: Alcohol and Drug Services, St Vincent’s Public Hospital, Sydney

• Salary: $78,183.85 - $79,973.57 (pro-rata) + super + salary packaging

Welcome to St Vincent’s Hospital Sydney

Join a team built on a proud legacy of world-class care, true compassion, and deep community roots.

Founded by the Sisters of Charity and powered today by St Vincent’s Health Australia, the Sisters' legacy of compassionate service is our living heartbeat. As Sydney’s premier and iconic inner-city public hospital, we serve the entire population, providing world-class care to all people, including the most vulnerable in our community. Across our renowned precinct, we feature cutting-edge programs and surgery infrastructure, fostering clinical excellence and professional growth.

Located in the vibrant heart of Darlinghurst, we are positioned just minutes from Kings Cross station, with direct, high-frequency bus connections from the east, and seamless links from Gadigal and Museum stations right to our doorstep.

Read on to explore this exciting role and the fantastic perks waiting for you here.

About the role

• Join DASAS: Support the Drug & Alcohol Specialist Advisory Service (DASAS) by keeping rosters, payroll and daily priorities running smoothly, accurately and on time.

• Detail matters: Maintain accurate patient records, data, reports and documentation, ensuring a high standard of quality and confidentiality.

• Admin all-rounder: Coordinate reporting, audits, meeting minutes, document management, supplies and a range of day-to-day administrative tasks.

• People person: Communicate confidently with clinicians, staff and customers while delivering professional, responsive and positive service.

• Team player with initiative: Thrive in a busy environment, work collaboratively and provide support across reception, leave coverage and the wider DASAS team

About you

• Organised & On Top of It: Excellent time management skills, with the initiative to juggle competing priorities, meet deadlines and keep things moving in a busy environment.

• Tech-Savvy & Efficient: Confident with Microsoft Office — Word, Excel, Outlook and PowerPoint — with a typing speed of at least 50 WPM.

• Patient-Focused: Previous healthcare experience with knowledge of patient administration systems and a compassionate, respectful approach to patients and carers.

• Calm Under Pressure: Comfortable working in a fast-paced, high-volume environment, managing a diverse workload and contributing positively as part of a team.

• Great Communicator & Problem Solver: Strong interpersonal and analytical skills, with the confidence to troubleshoot issues and communicate respectfully with people from diverse and marginalised backgrounds.

What we can offer you

• Exceptional Rewards: Competitive pay and not-for-profit salary packaging to maximise your income

• Seamless NSW Health Mobility: Smooth transfer of your qualifying service and leave entitlements

• World-Class: Be part of a renowned precinct alongside the Garvan & Victor Chang institutes

• Excellence: Premier heart/lung transplant program, advanced robotics, & pioneering HIV/AIDS initiatives

• Cutting-Edge Oncology: Deliver advanced cancer care and trials at the renowned Kinghorn Cancer Centre

• Community: Support vital programs for First Nations, homelessness, mental health, & drug and alcohol care

• Professional Advancement: Accelerate your career with study leave and Curran Foundation scholarships

• Health & Wellbeing: Fitness Passport, discounted private health, & cultural recognitions and celebrations

Sponsorship / work rights for Australia

Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Equal opportunity

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

As part of our commitment to reconciliation, we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body, mind, spirit and community.

How to apply
The closing date for applications is 04 September 2026. Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with each of the things listed in the About You section of this job advert. 

Respectfully, this role is not open to recruitment agencies.

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected]

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct