Record Management Associate

Pangea Geoscience LLC is a geoscience consulting firm providing high-quality scientific, technical, and analytical services in support of environmental, engineering, and earth science projects. We value accuracy, organization, and integrity in managing scientific and regulatory records that support our work.Position SummaryPangea Geoscience LLC is seeking a detail-oriented and organized Records Management Associate to support the maintenance, organization, and control of physical and electronic records. This role plays a critical part in ensuring data integrity, regulatory compliance, and efficient access to project documentation across the organization.Key ResponsibilitiesOrganize, maintain, and manage physical and digital records in accordance with company policies and regulatory requirementsScan, index, file, and archive documents using established records management systemsEnsure accurate document naming, version control, and metadata standardsRetrieve records and respond to internal and external document requests in a timely mannerSupport document retention, disposition, and audit processesAssist with quality control reviews to ensure completeness and accuracy of recordsCoordinate with project teams to ensure proper documentation is submitted and maintainedMaintain confidentiality and data security for sensitive informationSupport process improvements related to records and information managementRequired QualificationsHigh school diploma or equivalent (Associate’s or Bachelor’s degree preferred)Strong organizational and attention-to-detail skillsProficiency with Microsoft Office (Word, Excel, Outlook)Ability to manage multiple tasks and meet deadlinesStrong written and verbal communication skillsAbility to work independently and collaborativelyPreferred QualificationsExperience in records management, document control, or administrative supportFamiliarity with electronic document management systems (EDMS)Experience working in consulting, environmental, engineering, or scientific organizationsKnowledge of records retention schedules and compliance standards What We OfferCompetitive compensation based on experienceSupportive and collaborative work environmentOpportunities to develop skills in records and information managementExposure to scientific and technical consulting projects